Before we move on to the next step in the Git’er Done Series, I would like to explain the key distinctions between Goals, Projects, and Tasks.
A GOAL is a MEGA-PROJECT made up of two or more projects
A Goal, no matter what that goal is, is comprised of many related projects that MUST be completed before the goal can be achieved. Think of a goal as a Textbook.
A PROJECT is a MEGA-TASK made up of two or more tasks.
A Project is one group of related and required tasks bound together by function, clarity, or structure. Think of a Project as a Chapter in a Textbook.
A TASK is an ACTION.
A Task is an indivisible and elemental action that does not require any planning or context. Think of a Task as a Word…in a Chapter…in a Textbook.
Granted, you can complete Tasks (to-dos on a to-do list) without having done any planning or having any context of a bigger picture. However, a Project, and therefore a Goal, cannot be completed until all of the required individual Tasks are discovered through research, knowledge, or guidance and then completed.
This may all seem like an unnecessary splitting of hairs but it is one of the reasons many of us become overwhelmed and/or give up on our goals all together.
Knowing the difference has a profound psychological effect on how we approach our goals and react to setbacks and here’s why: Most think of a Goal as a Task, or ONE thing can be completed if they work hard, smart, or long enough. In fact, a Goal can’t be “done” because it is an outcome, an effect of multiple Projects made up of multiple Tasks. This fundamental misunderstanding leads the most well-intentioned of us to both over-commit and under-prepare.
I am of the mindset that it is impossible to plan anything, solve problems, manage time, or reach goals without having a daily habit of reviewing and tracking your priorities. I mentioned in my previous post that I have had a series of setbacks and that is largely because my daily routine of setting, reviewing and tracking my priorities were neglected and then postponed indefinitely. For the last two days I have been working on getting organized so that I can create a plan to get my medical and financial life back on track and running as smoothly as possible again.
Over the years I have learned many different tools that help to do exactly that and I’d like to share some of the best systems with you over a series of posts that I’ll refer to as The Git’er Done Series. In this series, each blog post will go over one system in detail. Try one or all and see which you like best and standby as I try to combine them all into one easy (and hopefully digital) system.
Initially some are more complicated than others to learn and get started but they all work really well and quickly (about 5-20 minutes a day) once you get the planning stages completed (about 2-5 hours). It may seem time consuming but I can’t stress how helpful this process is. Although I feel like my life has spiraled out of control, these systems work so well, that as I have been reviewing my goals from previous years, I see have met almost all of them even though I got distracted and fell on difficult times.
To make this a bit easier for you all to follow along, I created four worksheets that I reference below and they can be found here. You can either print them out and then fill them in by hand or you can type in your answers in Microsoft Word and then print out the completed copies. Give it a shot and let me know what you think in the comments below. Also, let me know if you think a corresponding YouTube video would be helpful.
Here we go….